Grants Coordinator

Ariadne Labs is a joint center for health systems innovation at Brigham and Women’s Hospital and the Harvard T.H. Chan School of Public Health. Our goal is to drive scalable solutions for better care at critical moments in people’s lives everywhere. Better care means better health outcomes, lower costs, and more actual caring. Critical means solving health systems failures that have a major impact, typically touching people by the millions. Ariadne Labs currently has research programs in the areas of childbirth, surgery, palliative care, and primary health care.

The Ariadne Labs Finance team is responsible for maintaining financial operations and reporting under the two-parent systems, including accounts payable & receivable, budgeting, financial planning, and grants management. Led by the Finance Director, the growing team comprises of an Assistant Director, Research Administration and Finance, an Accounting Manager, and a Senior Finance Coordinator.

Under the supervision of the Assistant Director, Research Administration and Finance, the Grant Coordinator will provide assistance to the existing team and will perform diverse financial duties related to the Ariadne-sponsored research portfolio with accuracy and attention to detail. 

Our Values

Our core values are:

  • Respect for the Ariadne Lab’s mission, our community, each other, and ourselves;
  • Stewardship of our work and resources;
  • Pursuit of excellence, with a focus on continual improvement;
  • A belief in a collaborative, multidisciplinary approach to our work;
  • A commitment to meaningful diversity and inclusion in our work and in the Ariadne Labs community.

Our way of doing this work is through:

  • humility about the limits of one’s own expertise and experience
  • intellectual curiosity
  • agility
  • self-discipline
  • attention to detail
  • willingness to roll up sleeves to get the job done

Responsibilities:

  • Review and/or process invoice payments, corporate card payments, and expense reimbursements  in accordance with policies and procedures
  • Prepare account reconciliations, identify and balance variances
  • Generate financial reports and other documents to support portfolio spending
  • Work closely with the finance team and research staff to confirm appropriate cost allocations
  • Prepare journal entries, invoices, subcontract, and billing agreements and track payment status
  • Troubleshoot problems as necessary and work to resolve payment delays
  • Assist with budget and proposal preparation and submission
  • Advise on and ensure compliance with Hospital and University policies, procedures, and applicable legal rules and regulations
  • Assist finance team with maintaining financial and grant-related records and other tasks as needed

Skills:

  • Proficient in MS Office Suite
  • Familiarity with Google Suite preferred
  • Experience with fund accounting
  • Ability to work as part of a team
  • Ability to complete tasks independently, and take initiative to see tasks through to completion
  • Ability to work with confidential data
  • Detail-oriented and reliable
  • Strong interpersonal skills including a positive demeanor and customer service orientation
  • Ability to identify roadblocks and effectively escalate issues as they arise
  • Positive, flexible, professional, and a can-do attitude

Competencies

  • Building Partnerships
  • Pursues Excellence
  • Teamwork and Collaboration
  • Organizational Awareness

Qualifications:

  • BA/BS Required. Degree in finance, accounting or related field preferred
  • Minimum of five years of relatable experience, in accounting, administrative or financial experience, highly preferred.
  • One to three years exposure to post-award accounting
  • Demonstrated experience with financial systems and data query tools

Preferred Qualifications

  • Experience working in a matrix organization/environment preferred
  • Experience working in a grant-funded environment preferred

To apply or for more information please click here.