Senior Finance Coordinator

Ariadne Labs is a joint center for health systems innovation at Brigham and Women’s Hospital and the Harvard T.H. Chan School of Public Health. Our goal is to drive scalable solutions for better care at critical moments in people’s lives everywhere. Better care means better health outcomes, lower costs, and more actual caring. Critical means solving health systems failures that have major impact, typically touching people by the millions. Ariadne Labs currently has research programs in the areas of childbirth, surgery, palliative care, and primary health care.

The Ariadne Labs Finance team is responsible for maintaining financial operations and reporting under the two parent systems, including accounts payable & receivable, budgeting, financial planning and grants management. Led by the Director of Finance, the growing team includes two Assistant Directors of Research Administration, a Sr. Grants Manager, a Budget Administrator, two Grants Coordinators, and an Accounting Manager.

Under the supervision of the Accounting Manager, the Senior Finance Coordinator will provide assistance to the existing team and will perform diverse financial duties with accuracy and attention to detail.  The Senior Finance Coordinator will provide proactive and efficient customer service to internal and external clients.

Our Values

Our core values are:

  • Respect for the Ariadne Labs mission, our community, each other, and ourselves;
  • Stewardship of our work and resources;
  • Pursuit of excellence, with a focus on continual improvement;
  • A belief in a collaborative, multidisciplinary approach to our work;
  • A commitment to meaningful diversity and inclusion in our work and in the Ariadne Labs community.

Our way of doing this work is through:

  • humility about the limits of one’s own expertise and experience
  • intellectual curiosity
  • agility
  • self-discipline
  • attention to detail
  • willingness to roll up sleeves to get the job done

Primary Duties and Responsibilities

  • Assist with processing and tracking invoice payments, preparation and review of staff reimbursements, purchasing and corporate card transactions 
  • Assist with reconciliations, journal entries and other month-end close activities
  • Track invoice and payment status for invoices and billing agreements
  • Prepare credit vouchers for check deposits
  • Troubleshoot problems as necessary and work to resolve payment delays
  • Organize and maintain department record-keeping system and policy/process documentation
  • Assist Assistant Directors of Research Administration with projects and proposals as needed

Qualifications
  • High School degree required
  • BA/BS strongly preferred; degree in finance, accounting or related field preferred
  • Minimum of three years of administrative or financial experience

Preferred  Skills

  • Proficient in MS Office Suite
  • Familiarity with Google Suite preferred
  • Familiarity with PeopleSoft/Oracle ERP Systems
  • Ability to work as part of a team
  • Ability to complete tasks independently, and take initiative to see tasks through to completion
  • Ability to work with confidential data
  • Strong interpersonal skills
  • Positive, flexible, professional, and a can-do attitude
  • Experience working in a matrixed organization/environment preferred

Competencies

  • Building Partnerships
  • Pursues Excellence
  • Teamwork and Collaboration
  • Organizational Awareness

To apply or for more information please click here.