Join Our Team

Senior Project Coordinator, Delivery Decisions Initiative


Ariadne Labs is a joint center for health systems innovation at Brigham and Women’s Hospital and the Harvard T.H. Chan School of Public Health. Our goal is to drive scalable solutions for better care at critical moments in people’s lives everywhere. Better care means better health outcomes, lower costs, and more actual caring. Critical means solving health systems failures that have major impact, typically touching people by the millions. Ariadne Labs currently has research programs in the areas of childbirth, surgery, palliative care, and primary health care. 

Overview of the Program

The vision of the Delivery Decisions Initiative (DDI) at Ariadne Labs is a world in which every person can choose to start or grow their family with dignity. During the universally vulnerable period in people’s lives that spans pregnancy to parenthood, families deserve care that is safe, supportive and empowering. We draw from a broad range of expertise to bring systems thinking to this challenge. 

DDI currently has three primary functions: product development, research and development, and market priming. Our main product is Team Birth, a care process innovation that is designed to improve childbirth outcomes in any setting by ensuring families, birth attendants, and clinicians are working together as high performing teams. We are currently running a trial to test the feasibility of the Team Birth approach with hundreds of clinicians and tens of thousands of families in three geographies across the United States. 

Alongside this trial we continually inform our products by conducting discovery-oriented research, often in collaboration with diverse partners, including clinical investigators, designers, and engineers. Through our market priming efforts, we are equally committed to building and driving a social movement that empowers women as participants in their own care, supports their wellbeing through community investment, and removes structural causes of inequity. 

The DDI team currently includes the Program Director, an Associate Program Director, who oversees the design measurement, and implementation of the Team Birth Project , a Senior Program Manager, Associate Faculty, Research Analysts, Project Coordinator(s), post-doctoral fellows, and both graduate and undergraduate students. We additionally collaborate with a broad range of stakeholders across the world. We anticipate significant growth over the next three years in terms of the scale of our product deployment, the scope of our market priming activity, and our internal capacity needs. 

Overview of the Role 

Under the supervision of the Associate Director of Management (DDI), the senior coordinator will be responsible for all ethics and regulatory tasks associate with each project. 

The Senior Coordinator will mentor junior members of the team and, as possible, oversee students and summer interns. 

Our Values

Our core values are: 

  • Respect for the Ariadne Labs mission, our community, each other, and ourselves; 
  • Stewardship of our work and resources; 
  • Pursuit of excellence, with a focus on continual improvement; 
  • A belief in a collaborative, multidisciplinary approach to our work; 
  • A commitment to meaningful diversity and inclusion in our work and in the Ariadne Labs community. 

Characteristics of people who thrive at Ariadne are: 

  • humility about the limits of one’s own expertise and experience 
  • intellectual curiosity 
  • agility 
  • self-discipline 
  • attention to detail 
  • willingness to roll up sleeves to get the job done 

Primary Duties and Responsibilities Manages and serves as lead/primary for IRB and clinical trials related tasks across portfolio 

  • Maintain tracking system / database for upcoming submissions and modifications 
  • Set and communicate internal standard work for protocol submission and modifications 
  • Serve as primary contact for internal and external IRB contacts and provide direct guidance serve as a resource, to co‐workers in the IRB office. 
  • Complete IRB and ClinicalTrials.gov applications including supporting document changes 
  • Communicate protocol events with the appropriate regulatory bodies and outlines corrective action plans 
  • Stay current on and complies with trends, regulations, and policies related to IRB and Clinical trials.gov Data Collection 
  • Implement and coordinate all logistics for Team Birth qualitative data collection; drives and ensures appropriate follow-up, with minimal supervision 
  • Working closely with the core and measurement teams, in manage requests related to research needs. 

Meeting Management 

  • Prepare and manage meeting agendas and materials; Lead meetings 
  • Organize and track action items circulating meeting summary and follows up on outstanding tasks External partnerships 
  • Maintain and manage Community of Practice (CoP) for the AL website, and manages content for quarterly updates for external stakeholders (Collaborator Update) and provides regular updates to Communications team 
  • Organize and execute high profile stakeholder meetings including but not limited to: managing the timelines, negotiating contracts with caterers, hotels, and vendors, manage budgets, making decisions on expenditures, managing invitation list coordinating activities for participants, making travel and accommodation plans, and reconciling expenses. Other ● Perform administrative duties under minimal supervision at a high proficiency level 
  • Provide mentorship and guidance to junior project coordinators/assistants 
  • Support grant submission processes; preparing grant proposal documents 
  • In coordination with the Project Manager, develop project work plans, timelines, and reports to funders; Track project deliverables, identify roadblocks, and escalate issues as they arise 

 


Required Skills 

  • Microsoft Office Suite 
  • Familiarity with the Google information environment is valuable (e.g. Google Docs, Google Sheets, Google Drive, etc.) 
  • Ability to set-up video and audio conference calls and virtual meetings 
  • Proficiency with personal computers, spreadsheet, graphic, and database programs 
  • Written and verbal communication skills 
  • Project management skills 
  • Positive, flexible, professional, and a can-do attitude 
  • Ability to work independently and utilizes strong interpersonal skills to problem-solve complex issues 
  • Ability to develop timelines and meet competing deadlines on time and with high caliber deliverables 
  • Ability to handle complex and confidential information with discretion 
  • Ability to learn project content quickly 

Qualifications 

  • BA/BS preferred 
  • 5 years of relevant experience (education may count towards experience) 
  • Experience working in a matrix organization/environment preferred 
  • Some travel may be required 

Preferred Qualifications 

  • Proven office administration and customer service skills strongly preferred 
  • Ability to learn project content quickly 

Competencies 

  • Pursues Excellence 
  • Interpersonal skills 
  • Communication skills 
  • Organizational & attention to details 
  • Teamwork & Collaboration 
  • Continuous learning
  • Exercises independent judgment

 For more information or to apply please visit Harvard’s Career Page and search requisition “50402BR”.