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Medical School Award Application

The Better Evidence for Training program serves medical schools in sub-Saharan Africa who would like to be awarded a free, 5-year institutional subscription to UpToDate for their students, faculty and affiliated clinical sites. Along with the subscription, selected schools will get support from Better Evidence to enhance uptake, understanding, and use of the tool.

To be eligible, schools must:

  • Have at least intermittent access to the internet
  • Train physicians, surgeons, or other advanced medical personnel in sub-Saharan Africa who will serve vulnerable populations
  • Have a student body that will benefit from reading medical content in English
  • Not otherwise be able to access UpToDate

Applications for the 2021 cohort will be accepted on a rolling basis until capacity is reached, and schools completing their applications early will take precedence. Incomplete applications will not be considered.

Important Deadlines

  • Application open: December 21, 2020
  • Application deadline: April 5, 2021
  • Better Evidence award notifications: Ongoing until May 3, 2021
  • Signed agreement due: May 21, 2021
  • Communications/training plan finalized: July 2, 2021
  • Subscription turned on: August 1, 2021

Instructions and Timeline

For our small team to serve as many schools and facilities as possible, we will follow the timeline below.

Application Open: December 2020 – April 2021

Medical schools must submit a complete application for consideration. It is likely this will require input from a multidisciplinary team including the registrar, medical librarian(s), ICT personnel, and representatives from hospitals where medical students and faculty train and work. Please note that incomplete applications will not be reviewed in full.

Once the application is open, a member of the Better Evidence team will be holding weekly office hours via Zoom to offer clarification and support to those completing an application.

Award Notices Sent: Rolling

The Better Evidence team will review applications when they are submitted. Applications completed earlier will get priority. Award notices will be sent on a rolling basis until May 3, 2021.

Agreement Put in Place: May 2021

UpToDate will send an agreement to the signatory listed in the application shortly after award notices are sent. The agreement lays out the terms of reference for an institutional license of UpToDate. This agreement must be signed, scanned, and returned to Better Evidence by May 21, 2021 for the subscription to be turned on. We request that schools return their agreements as soon as possible to aid planning and later award decisions.

Medical School and Better Evidence Determine Training/Rollout Plan: July 2021

A Better Evidence team member will contact your school’s appointed representative to determine the best possible training and communication plan for your medical school and affiliated sites. 

UpToDate Enables Access: August 2021

UpToDate “turns on” an institutional license for the IP addresses provided in the application by the date indicated in the contract. IP addresses must be confirmed and tested at all sites. 

Medical School and Better Evidence Implement Training/Rollout Plan: September 2021

Better Evidence will work with the medical school to test access and roll out a communication campaign, ensuring widespread knowledge of the availability of UpToDate at the medical school. Better Evidence will provide customized communications materials. Materials will inform affiliates on how to register for UpToDate and about training opportunities available. 

Better Evidence Supports Monitoring & Evaluation: October 2021 – October 2026

UpToDate will develop reports for each medical school that show an overview of usage, total registration numbers in comparison to the school’s stated goals, and what topics are most frequently accessed. Reports will be sent every other month. Medical schools will receive a survey annually from Better Evidence.

The Better Evidence team will be available for consultation, questions, or discussion of best implementation practices as helpful.

How to Apply

Better Evidence is not currently accepting applications. Please check back in December 2020 for an update on the application for our 2021 cohort of medical schools.

For any questions, please email betraining@ariadnelabs.org. Please see Frequently Asked Questions for more information about Better Evidence, UpToDate, and other frequent questions.