A man and woman sit at a table looking at UpToDate on a phone.

MEDICAL SCHOOL PROGRAM

The Better Evidence for Training program serves medical schools in Africa who are interested in promoting the use of digital tools such as UpToDate.   Selected schools receive a free, 5-year institutional subscription to UpToDate for their students, faculty and affiliated clinical sites and support from the Better Evidence team to facilitate uptake, understanding, and use of the tool at each institution.

To be eligible, schools must:

  • Have at least intermittent access to the internet
  • Train physicians, surgeons, or other advanced medical personnel in Africa who will serve vulnerable populations
  • Have a student body that will benefit from reading medical content in English
  • Have one or two Champions who are willing and able to invest 10 hours per month in promoting the use of evidence-based clinical resources on campus
  • Not otherwise be able to access UpToDate

Better Evidence for Training 2022 applications are now OPEN! 

We encourage all applicants to review the Application Guide before starting the application to ensure your university meets all eligibility requirements, and that you have collected all of the required application information. The Better Evidence for Training Application Guide

Once you have reviewed the Application Guide, please use the link below if you are interested in applying for the Better Evidence for Training 2022 cohort. 

For any questions, please email betraining@ariadnelabs.org.

Important Deadlines

  • Application opens: January 2022
  • Application deadline: Rolling/ first-come first served, will close once capacity is reached (in previous years this has been around April) 
  • Better Evidence award notifications: Rolling, as applications are submitted and reviewed
  • Signed agreement due: Within 2 weeks of agreement receipt
  • Subscription turned on: First week of the month subsequent to agreement signing
  • Verification of access: Within one month of subscription being turned on 
  • Champion onboarding and training: within 2 months of access being granted

Instructions and Timeline

For our small team to serve as many schools and facilities as possible, we will follow the timeline below.

Application Open: January 2022

Medical schools must submit a complete application to be considered for the Better Evidence for Training program. The application will require input from a multidisciplinary team including the registrar, medical librarian(s), IT personnel, and representatives from affiliated hospitals/clinics where medical students and faculty train and work. Applications will be reviewed and approvals granted on a rolling basis. The application portal will be closed once capacity is reached (in previous years this has been around April). Please note that incomplete applications will not be reviewed. 

The application requires that the school nominate one or two “Better Evidence for Training Champions.” These Champions will serve as liaisons between the school and the Better Evidence team, will join a community of practice with other Champions who have been working to promote the use of digital tools at their universities, and will devote around 10 hours per month to the program. Champions do receive a small stipend. See the full job description here.

During the application period, you may be in contact with the Better Evidence team directly or with current Champions from participating universities. Current Champions can offer clarification and support to those completing an application. At any time, you may also submit questions to the Better Evidence team at betraining@ariadnelabs.org.

Award Notices Sent: Rolling/ first-come first-served

The Better Evidence team will review applications as they are submitted. Applications completed earlier will get priority, and award notices will be sent on a rolling basis until we have reached our annual maximum capacity.

UpToDate Agreement Put in Place

UpToDate will send an agreement to the signatory listed in the application shortly after award notices are sent. The agreement lays out the terms of reference for an institutional license of UpToDate. This agreement must be signed, scanned, and returned to Better Evidence within two weeks of receipt for the subscription to be turned on. We request that schools return their agreements as soon as possible to aid planning and later award decisions.

UpToDate Enables Access

UpToDate “turns on” an institutional license for the IP addresses provided in the application by the date indicated in the contract. IP addresses must be confirmed and tested at all sites. 

Better Evidence Champions Onboarded and Trained 

Experienced Champions will onboard and train the medical school’s nominated Champions alongside the Better Evidence team, providing customized communications materials for tool promotion, registration and training. Site Champions will also be paired with mentor Champions from other universities. Champions will create and roll out communications campaigns to ensure widespread knowledge of the availability of UpToDate at the medical school, while receiving ongoing mentoring. 

Better Evidence Supports Monitoring & Evaluation: 2022 – 2027

UpToDate will develop reports for each medical school that show an overview of usage, total registration numbers in comparison to the school’s stated goals, and what topics are most frequently accessed. Reports will be sent to Champions every other month. Medical schools will receive a survey annually from Better Evidence to allow them to share their experiences with Better Evidence and help shape future program design.

The Better Evidence team and community of Champions will be available for consultation, questions, or discussion of best implementation practices as helpful.


How to Apply

The Better Evidence for Training 2022 Applications are now open! Please use this link to start your application: Better Evidence for Training 2022 Application

For any questions, please email betraining@ariadnelabs.org. Please see Frequently Asked Questions for more information about Better Evidence, UpToDate, and other frequent questions.